- How do I return my materials?
- When will I receive my merchandise shipment?
- Can I buy merchandise for my production?
- Is artwork available for every show?
- Can I pay with a credit card?
- Can I pay with a PO?
- Can I fax over a PO or license?
- Can my cast be 18 for G2K?
- I am a middle school and filled out an application online for G2K and haven’t heard from you yet.
- What is the percussion break down I don’t see it on the website.
- How much do I have to put down to secure the rights?
- When is the remainder of my balance due?
- When will I receive my materials?
- By submitting an application does this mean I am locked into the contract?
- What can cause a show to be restricted?
- What does Non-exclusive rights mean?
- What constitutes damaged materials?
- I have booked my show and need to change information (dates, venue, tickets, etc.) pertaining to the license how do I go about doing this?
- How do I order additional materials and weeks?
- Why can't click on the LICENSE THIS SHOW button?
- Can I use articles posted on the website?
- What is a perusal?
- Do I need a license to enter a competition using an R&H song or scene?
- What is merchandise licensing and how do I obtain it?
- How do I return my materials
- Which catalogs does the R&H Concert Library represent?
- What types of concert titles does the R&H Concert Library offer?
- What do I do if I don’t know the R&H Concert Library repertoire and need to program a Pops concert?
- How do I know what version of a song I need?
- What if I’d like to rent a specific title or version of a song of yours but it’s not on the R&H Concert Library website?
- What rental materials are included in my order?
- Is there a charge if I want to order additional materials?
- What if I need fewer or more than 50 choral scores?
- What is the difference between a Rental Quote and a Rental License Agreement?
- How long will it take after I submit a rental request for me to receive a rental license agreement?
- I’d like to receive a perusal score for a Concert title. How do I go about doing that?
- We are looking to add theatrical elements to the R&H Concert portion of our performance. Do we need to let the Concert Library know of these plans? Also, what is the difference between Small (or Concert) Rights and Grand (or Theatrical) Rights?
- What’s the difference between rental fees and royalties?
- What is an ASCAP and/or BMI license and why have I been asked to provide my license numbers for these organizations?
- Why are you asking for a deposit?
- What if I have further questions after reading this list of FAQs?
- What is the return policy for the merchandise store?
- Custom orders cannot be returned
- Once an item has been customized it is no longer returnable
- Customization includes, custom color, custom imprint or any other request that is not standard.
- No more than 50 % per SKU (individual product) can be returned
- The customer is responsible for the return shipping
- Returns must be received no later than 15 days following the closing night of the production.
- If you would like to extend the return period please contact firstname.lastname@example.org
- Refunds will be made on the adjusted gross of the final order once returns have been taken into consideration. Ie: if you purchase 100 and return 50 your price will be adjusted to the 50 unit price before the refund is calculated.
- What is copyright and what rights does it permit musical theatre writers?
- Who owns intellectual property?
- What is intellectual property?
- Do I need approval from R&H if I wish to perform a song, monologue or submit my production for a competition or festival?
- If my show does not allow for video rights how can I still promote my show using video content?
- Record audio-only versions of songs from the show. The audio must be recorded for this explicit purpose.
- Set this audio to interviews with your cast and crew.
- The audio must be recorded for this explicit purpose.
- You may not use commercially available audio (i.e. Soundtrack, Cast Recording, Movie, etc.)
- You may not include any performance footage.
- Record your actors performing a single song from the show in a cabaret setting.
- This could be done in the lobby, in front of the theater or on location outside of the theater, but not on the set.
- Your actors must not be in their show costumes or any costumes that reference the show. The setting must not represent the show.
- This video cannot dramatically represent the story, plot, scenery or characters of the show.
- Film your actors performing a music video of a single song or montage of songs from the show.
- These performances must not represent the characters, plot or setting of the show.
- Ex: Film the actor who plays Curly walking down Main Street singing “Oh! What a Beautiful Mornin’” while greeting people on the street. You may not have this actor dressed in a Cowboy outfit circa 1903 walking through a Corn field singing this song. That would reference the characters, plot and locale of the show itself.
- This is a great opportunity to incorporate members of your community into the video.
- Film a flash mob performance of a song from the show
- This performance must not represent the characters, plot or setting of the show.
- What are the different types of rights for the acceptable videoing or recording of my production?
- For such a video, R&H allows theatres to film up to 15 minutes of total footage taken at either a performance or rehearsal (i.e.: 15 minutes of scripted moments.)
- No more than 5 minutes of footage of the copyrighted material can be used per promotional video, with no more than 2 minutes being used from any one particular song or scene in each video.
- A promotional video may not include any sponsorship or underwriting without the prior consent of all rights holders.
- All promotional videos must be submitted to R&H by sending the source video and/or video link to email@example.com.
- If I want to video or record my production, do I need to acquire additional rights?
- What constitutes a “special performance,” and how do I properly license such a production?
- Are there additional rights agreements needed for usage of the logo and artwork related to the show I’m licensing?
- What is the protocol for translating a show into a foreign language?
- Are there any restrictions or limitations if I am licensing a show internationally?
- Can I change the script or score?
- When I license a show, what am I paying for?
- Are all musicals in the R&H catalogue available for production in all areas at all times?
- What do I do if my quote expires?
- Once my application for a performance license is approved, what do I need to do next?
- How do I acquire a license?
- How does R&H grant permission to perform a musical?
- Are there any additional rights besides grand, small and concert offered by R&H?
- What is the R&H Concert Library?
- What are the main rights R&H Theatricals is permitted to grant?
- What is licensing and how is R&H generally involved in the licensing process?
- Is your organization an elementary or middle school?
- Is your organization a community theater where all performers are 14 years of age and younger?
Your materials are due back within two weeks of your closing date. To return your materials visit this page to print your UPS return label: www.rnh.com/returns
R&H is proud to offer high resolution Posters, Print Ad's, Facebook Graphics and other marketing materials for select shows. These products are available in flat or layered graphics to allow beginners and experienced designers to work with the files.
You can learn more at www.rnh.com/artwork. If you do not see artwork listed for your show, please contact us. It is possible that we are in the process of creating artwork, but have not yet launched it. The more demand we have for a show's artwork the more likely we are to add it to our queue.
Your booking materials also comes a free digital logo. This logo is designed to be used for your website or other small advertisements until you have had time to create something more complete for your show. This file can be found at rnh.com/mydownloads once your booking is confirmed.
Yes, you can pay the fees associated with your Concert Library license agreement by credit card. When filling out your Concert application, please be sure to indicate that you wish to pay by credit card so that we can supply you with a credit card authorization form to fill out.
You do not need to include your credit card information on your application – it will be requested later in the licensing process.
As listed in your license agreement in Rider A, Section I: Basic Rental Delivery Date, your materials are set to arrive 8 weeks prior to your opening date for Amateur customers and 4 weeks prior to your opening date for Professional customers unless you have ordered additional rental weeks. To order additional rental weeks, please refer to Rider A, Section III: Additional Rental Weeks.
Libretto Vocal Book 10-Pack : $17.50 per week
Orchestra Book: $10.00 per week
Piano/Vocal Score: $15.00 per week
Piano- Conductor Scores: $25.00 per week
Partitur- Full Score: $50.00 per week
You can book additional weeks by clicking MY R&H and then finding your booking under Organization Account
Put the request in writing via email (firstname.lastname@example.org) or Fax (212-268-1245) Please include your account number, Organization information and materials needed for additional weeks.
You can also place this request via snail mail to:
229 West 28th Street
New York, NY 10001
Attn: Customer Service
A perusal is a rental libretto for you to become acquainted with the show. We charge $16 for up to 3 perusal scripts. These scripts are for reading purposes only, are not to be copied and must be returned within 6 wks from the date you receive the perusals at the expense of the customer.
When you fill out an application for a perusal your account will be charged $16 and the materials will be sent out in the next available shipment.
If you have any questions regarding perusals you can email us at email@example.com
Yes. In order to request a license please submit the answers to the following questions to Theatre@rnh.com.
SCENE(S)/SONG(S) TO BE USED:
LOCATION OF PERFORMANCE:
DATE OF PERFORMANCE:
NAME(S) OF PERFORMER(S):
FUTURE PERFORMANCES IF COMPETITOR ADVANCES:
A merchandise license is required for use of a show title, logo or artwork (newly created or pre-existing) on merchandise items to be produced and sold in connection with your production. The items may include t-shirts, sweatshirts, coffee mugs, baseball caps, key chains and such other items approved by R&H.
To apply for a merchandise license, submit a written request to R&H, which should include the type of items you would like to produce as well as the design/artwork you intend to use. Once approved, we will confirm the basic terms of our license including the royalty, required legal notices and other required information. Once you have accepted the terms, a license will be issued.
The R&H Concert Library maintains and circulates a stock of the original, professional quality orchestrations of some of the greatest and most cherished musical theatre songs of the last century. Orchestrated by Robert Russell Bennett, Jack Holmes, Johnny Green, Jack Mason, Don Walker, David Cullen, Jonathan Tunick, just to name a few, these works are rich with depth, beauty and tone color. If the Concert Library represents an author or author group that you are interested in, it is very likely that we have the song from that author’s catalog that you are looking for. In the event that we don’t have an arrangement of one of our author’s songs readily available, we would be happy to do a search to see if one can be made available to you for your performance.
In addition to our vocal selections (which are all accompanied by pit-sized or symphony orchestra), we have a number of instrumental titles (medleys, suites, overtures, etc.) that make great additions to concert programs. Not only are these instrumental-only titles substantial in terms of duration and orchestration, but they require no vocalists, therefore alleviating the logistics of organizing the additional personnel. Some of our most popular instrumental titles are The Carousel Waltz (from Carousel), Victory At Sea Suite (and excerpts), Richard Rodgers Waltzes, Scenario For Orchestra (Themes from Show Boat), Slaughter On Tenth Avenue, South Pacific Symphonic Scenario, Symphonic Memories Of Roberta and Symphonic Suite From the Light In The Piazza.
We are always open to your orchestras proposing new concert ideas to us and we are currently creating new concert packages tailored to today’s orchestras’ needs. Some ideas in the pipeline are a full choral concert and children’s concert (daytime, school time, evening).
In addition to our full and half evening pre-assembled concert (small rights) programs, you can create your own full, half or partial concert. When putting together a concert program, please note that, in general, no more than four (and for some catalogs, three) songs from any one given show may be programmed on any one given concert. However, with some exceptions, there is no limit on the number of shows from which you can select songs to program on your concert. In the event that you wish to program more than the maximum number of songs permitted on any one concert, we would need to have your request, including all performance details (e.g. number of performances, performance dates, house information, average ticket price, average number of tickets sold, etc.) in writing. Please note that a written request from you does not guarantee that the rights will be made available.
Call the R&H Concert Library for help. We can get you information on the various songs and versions of those songs, as well as make programming suggestions and tell you of the rights issues per song, catalog or geographical location.
You can also check out our website (www.rnh.com) where you can find details on the great majority of our Concert Library titles. If you don’t find a title on our website please give us a call at (212) 268-9300 or send us an email to (firstname.lastname@example.org) and we’d be happy to assist you further.
Listening to recordings of Broadway cast albums of our shows or of compilation recordings of show tunes done by pops orchestras is also a great way to get acquainted with the songs in our catalogs.
The R&H Concert Library rental titles are divided into 5 major groups (Concert Versions, Theatre Versions, Film Versions, Concert Band Versions and Concert Packages). You can go about choosing a version in a number of ways.
The first way is to select a version based on its orchestration. Sometimes a concert version of a song, with a standard symphonic instrumentation, is a better choice for a full orchestra concert than say, for example, a theatre version of a song. This is because pit orchestrations tend to have a smaller instrumentation and contain woodwind doublings that, although perfect for a pit orchestra setup, can be problematic for symphony wind sections that tend to only perform using the more standard symphonic doublings (e.g. flute/piccolo, oboe/English horn). When checking out our website song listings please note that for theatre, film and concert band versions we make an indication next to the title. In most cases, a song listing is the concert version if no indication is made.
Another way which may also be helpful is to check the key or vocal requirements of each version. Not every song in our catalog has alternate key options but some do and those alternate keys tend to be helpful, especially if your soloist would prefer to have a song in a lower or higher key.
Song details, along with many other helpful pieces of information can be found by visiting the Concert Library section of our website, www.rnh.com, and searching for the title(s) you wish to rent.
At R&H they are basically the same thing. Upon receipt of a rental request, we will send you a rental quote (or a Rental License Agreement) which contains all of the Terms and Conditions of your rental with the R&H Concert Library. In most cases, we send out the Rental License Agreement right away so that our customers have all the information they need once they make a decision to go ahead with a rental. Once a customer has their Rental License Agreement, it’s a simple matter of signing it and returning it to us along with their payment in full. Once we receive a signed license and payment in full, we will confirm the accuracy of your order and book it.
By receiving a Rental Quote from the R&H Concert Library, there is no obligation on your part to enter into a Rental Agreement. However, once we receive a signed License from you, your organization will be responsible for adhering to all Terms and Conditions of that Rental Agreement.
Yes, we need to know which theatrical elements (staging, dialog, costuming, choreography, etc.) you are considering using so that we can determine which rights are applicable to and available for your performance. For straight-forward concert performances, small rights (or concert performing rights) are required and are covered by an ASCAP or BMI license that your organization may already have. If you don’t have a license with these performing rights societies then the R&H Concert Library can administer the Small Rights directly.
Grand (or Theatrical) Rights royalties, where applicable, are dealt with through the Rodgers and Hammerstein Organization directly. A performance (or portion thereof) is considered to be of a Grand Rights nature (and subject, therefore, to Grand Rights licensing consideration) once any or all of the following are introduced into it: choreography, staging, costuming, dialog, scenery, etc.
For every performance of a title, only one of either Small Rights or Grand Rights royalties may be charged, not both.
Rental fees are what you pay to cover the use of the music materials that you rent from the R&H Concert Library in connection with the execution of your performance(s). It’s like renting roller skates when you go to the roller rink. By renting roller skates, you have paid for the right to use the roller skates but have not yet paid for the admission to the roller rink.
A royalty (or performance rights fee) is what you pay to either a Performing Rights Society (like ASCAP or BMI) or to the R&H Concert Library directly in order to be able to perform the copyrighted works that you have programmed (Grand Rights royalties are payable to R&H directly). Using the roller rink scenario again, paying performance royalties is like paying for admission to the roller rink – once you have paid the admission fee you can actually now use the roller rink. To avoid doubt, for non-rental items (e.g. a sales item available through your local music dealer) you still must pay performance rights fees because you are still performing a copyrighted work. This situation would be similar to, again in the roller rink scenario, if you were to bring your own skates to the roller rink. Although you have your own skates, you still need to pay admission to get into the rink.
If your organization has a current ASCAP or BMI license please let us know what your license numbers are at the time you submit your application so that we can take that information into account when we are processing your order.
Wholesale Store Return Policy:
Copyright is a form of protection provided by the laws of the United States for "original works of authorship" including literary, dramatic, musical, architectural, cartographic, choreographic, pantomimic, pictorial, graphic, sculptural, and audiovisual creations. "Copyright" literally means the right to copy, but has come to mean the bundle of exclusive rights granted by law to copyright owners for protection of their work. (U.S. Copyright Office http://www.copyright.gov/help/faq/definitions.html)
Musical theatre writers have various rights under copyright, including the right to make copies of their work (sheet music or recordings), the right to prepare derivative works (adaptations), and the rights to have their work performed (in concerts or fully staged productions). For example, Adam Gwon owns the copyright for his musical Ordinary Days, and may create sheet music, permit recordings, allow it to be performed or even adapt it. The process of granting any of these rights to someone is called licensing.
The creators of musicals (generally, the writers) own their property. For example, the Tony Award-winning musical IN THE HEIGHTS is owned by its authors Lin-Manuel Miranda and Quiara Alegría Hudes. This is analogous to the ownership of physical property. If you build a house on your property, you own the house.
Creators of intellectual property are entitled to certain rights protected under the law known as copyright.
In the United States and throughout the world, musicals are considered a form of intellectual property.
Intellectual property includes various types of creations of the mind. Here at R&H Theatricals we are concerned with artistic intellectual property, such as a novel, movie, song or musical.
Yes, these promotion are considered Non-Dramatic Videos. If you choose to use them, you must obtain the proper rights.
Single Song Performance
1. Promotional Rights
A promotional video is recorded and shown for the sole purposes of advertising a licensed production.
Not every show includes Promotional Video Rights. Please reference your license agreement and www.rnh.com. Not every show has the same promotional video rights definitions. Please reference your license agreement for specifics. In addition, YouTube may require you to accept advertising. This is authorized by R&H.
2. Archival Video Rights
An archival license allows for the creation of one (1) video solely for archival viewing purposes. Under no circumstances may an archival video be re-copied, sold, broadcast or distributed in any way without prior written permission from R&H Theatricals.
An additional license is required for Archival Video Rights and is not available for every show. Please reference your license agreement and www.rnh.com.
3. Distribution Video Rights
Customers who are allowed to create an archival video may also apply for a license to distribute the video to cast and crew members. Copies may not be sold to any cast/crew member for any amount greater than the actual cost of producing each video. Cast/crew members may not resell the video, and the video may not be exhibited in any medium, including without limitation the internet.
An additional license is required for Distribution Video Rights and is not available for every show. Please reference your license agreement and www.rnh.com.
In today’s digital world, video promotion has become a viable way to promote your show. R&H is happy to offer specific video rights for certain shows in our catalog in connection with a licensed production.
Please reference your license agreement first, because not every show includes video rights.
A special license is required for the use of a song in a live stage production, as part of a story or plot, whether or not accompanied by dialogue, pantomime, choreography, stage action, costumes or scenery. This use is not covered by a small performance rights license issued by organizations such as ASCAP, BMI and SESAC, or SOCAN in Canada.
To apply for a special performance license, submit a written request to R&H including the song title(s), composer(s), a brief description of the intended use of the song(s) and the intended performance dates. Once we have reviewed your submission, we will advise if a license will be issued and if so, will issue a license quote. Upon your acceptance, a license will be issued.
When you license a musical, show logos are provided with your rental materials. This logo can be used to promote your production.
For select shows, we also have artwork available for licensing. These new designs are full Broadway Style artwork with accompanying marketing materials.
You also have the right to create your own artwork for your production, but that artwork needs to be approved by R&H first. You can send your artwork submissions for approval to Theatre@rnh.com.
Whether you choose to use the free logo or license the artwork, you have all the rights you need to promote your show.
R&H Theatricals licenses musicals around the world through a network of sub-agents. While most of our musicals are available internationally, some shows are only available in certain countries. Royalties, rental costs and rights can vary depending on each territory. To find the appropriate agent in your country, use the following list:
North America and Europe – R&H Theatricals (www.rnh.com)
Asia excluding Japan- Broadway Asia (www.broadwayasia.com)
Japan - Toho Music Corporation (www.toho-m.co.jp)
Australia & New Zealand - Origin Theatrical (www.origintheatrical.com.au )
South Africa - The Dramatic, Artistic and Literary Organization (DALRO) (www.dalro.co.za)
There are three primary fees you must pay when licensing a show from R&H Theatricals: royalty, rental fees, and a security deposit.
Royalty is the fee for the use of intellectual property. Royalties compensate the authors for the use of their work. This right to compensation is protected by United States copyright law.
Rental Fees are charged for the materials we supply to your theatre organization in conjunction with a performance license. These materials include the Rehearsal Set (e.g. scripts and scores) and orchestrations, if available. Please note that the materials we rent are the exclusive property of R&H Theatricals; they are provided to licensees for use solely in conjunction with a licensed production. Once the production has ended, the materials must be returned to the R&H warehouse.
A Security Deposit is charged by R&H Theatricals to ensure that all rental materials are suitably returned after the conclusion of your production. They must be returned without damage, markings, inserts, etc. Any shipping, damage, late or missing materials fees (as well as any outstanding balances on your account) may be deducted from your security deposit. Your security deposit is refunded upon the return if rental materials are in satisfactory condition.
If your application for a performance license is approved, you will receive a quote in the form of an unsigned license agreement. This quote defines the terms of your license, including the fees, and it is valid for only 90 days.
If you sign and return your quote with payment within 90 days, your quote will become a legally binding license agreement, and you will have secured performance rights for the dates for which you applied. If you do not send back your signed quote and payment within 90 days of receipt, your quote expires along with your rights to perform the show.
In order to produce or put on a musical, you will need to fill out an application at www.rnh.com. Your application will let us know who you are, what show you would like to put on, and where and when you would like to produce the musical. R&H Theatricals will determine whether a license can be granted based on your information. Please follow the steps below.
Step By Step Licensing
1. Click on Request License.
2. Choose the type of production you would like to license: Will your production have professional (paid) actors or amateur (unpaid) actors? Would you like to perform songs in a concert?
3. You will be prompted to set up an account (if you do not already have one). You may do so by clicking on R&H Customers Online Account.
3a. If you have previously booked a show with R&H, you may select “Already an R&H Customer”. If you have never booked with R&H, you may select “New User or Customer”.
3b. Fill out the information on your organization.
4. You are now ready to apply for your show.
5. Fill out the application and hit submit.
6. You will receive an email confirming that R&H has received your application.
7. Within 10 business days, R&H will contact you regarding your application to let you know if the rights are available.
8. Have a wonderful show!
(If you need assistance with any of these steps, please contact a customer representative by calling 212-564-4000 or 1-800-400-8160.)
Yes. For certain shows, musicals or concerts, R&H can offer additional rights (click on each to learn more):
Logos and Artwork
Video Rights and Recordings
The R&H Concert Library maintains and circulates a collection of the original, professional quality orchestrations of some of the greatest and most cherished musical theatre songs of the last century. We represent and license the concert catalogs of Rodgers & Hammerstein, Rodgers & Hart, Kern & Hammerstein, Cole Porter, Andrew Lloyd Webber, Irving Berlin and Jerry Herman, as well as a select number of titles from the catalogs of Adam Guettel, Martin Charnin, Ricky Ian Gordon, Michel Legrand, Roger Miller, Mary Rodgers, Stephen Schwartz, Charles Strouse, and Kurt Weill.
The Concert Library includes individual vocal and choral selections (which are all accompanied by pit-sized or symphony orchestras), instrumental titles (medleys, suites, overtures, etc., for orchestra or band) and full and half-evening pre-assembled concert packages.
The first category of rights that R&H deals with is grand rights (also referred to as dramatic performance rights). This term refers to the rights necessary to stage a musical, play with music or opera. For example, staging a performance of Carousel at a high school would require the acquisition of grand rights.
R&H also handles small rights (also referred to as non-dramatic performance rights). These are the rights necessary to perform a song in a non-dramatic context. Such performances include, but are not limited to, performances via radio, television, live performance, ringtones and more. Licenses granting small rights are issued by performing rights societies including ASCAP, BMI and SESAC, as well as SOCAN in Canada. An example of this would be a performance of a Rodgers & Hammerstein song that does not evoke the musical play from which the song comes in any way, meaning no sets, costumes dialogue or choreography.
The third type of rights is concert rights. These are the rights necessary to perform a song in a concert setting. For example, a performance of up to four songs from a Rodgers & Hammerstein musical by a local symphony that does not evoke the musical play from which the songs come in any way, meaning no sets, costumes, dialogue or choreography would require the possession of concert rights.
Specialty pricing for 'Getting To Know' shows
Please contact customer service to place your perusal order for the "Getting To Know"/G2K collection.
212-564-4000 (Press 1 to reach a representative.)